Privacy Policy

Privacy Policy - AI Meeting Notes: Transcribe & Summarize

Privacy Policy for AI Meeting Notes: Transcribe & Summarize

Last Updated: March 12, 2025

1. Introduction

This Privacy Policy describes how AI Meeting Notes: Transcribe & Summarize ("we," "our," or "us") collects, uses, stores, and protects your personal information when you use our Microsoft Office Word add-in. We are committed to protecting your privacy and ensuring the security of your personal information.

By installing and using our add-in, you agree to the terms of this Privacy Policy. Please read this policy carefully to understand our practices regarding your personal information.

2. Types of Data Collected

AI Meeting Notes: Transcribe & Summarize collects only the following limited data:

2.1 Personal Information

  • User Name: We collect your name for user management functionality.
  • Email Address: We collect your email address for user management and free trial functionality.

2.2 Content Data

We do not collect or store any audio files or transcription data. When you use our transcription feature:

  • Audio is temporarily uploaded to an AWS S3 bucket for secure transcript processing only
  • After processing is complete, all audio files are immediately and permanently deleted
  • We do not access, store, or use any audio content or transcribed text

3. Purpose of Data Collection

We collect and use your personal information for the following limited purposes:

  • To provide and maintain our add-in service
  • To manage user accounts and free trial periods
  • To authenticate users

4. Data Storage and Security Measures

We implement appropriate technical and organizational measures to protect your personal information against unauthorized or unlawful processing, accidental loss, destruction, or damage.

4.1 Data Storage

  • Your personal information (name and email only) is stored on secure servers
  • Audio files are temporarily processed in a secure AWS S3 bucket and not stored after transcription is complete
  • No transcription data is retained
  • Data is encrypted during transmission using industry-standard protocols

4.2 Data Retention

  • We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected
  • Account information is retained while your account is active
  • You may request deletion of your data at any time (see User Rights section)

5. User Rights and Choices

You have the following rights regarding your personal information:

  • Access: You can request a copy of the personal information we hold about you.
  • Correction: You can request correction of inaccurate personal information.
  • Deletion: You can request deletion of your personal information.
  • Restriction: You can request restriction of processing of your personal information.
  • Data Portability: You can request transfer of your personal information to another service provider.
  • Objection: You can object to processing of your personal information.

To exercise any of these rights, please contact us using the information provided in the "Contact Information" section below.

6. Third-Party Data Sharing Practices

6.1 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

  • Deepgram: We use Deepgram's services to transcribe audio. By using our transcription feature, you agree to the Deepgram Privacy Policy.

6.2 Legal Requirements

We may disclose your personal information if required to do so by law or in response to valid requests by public authorities.

6.3 Business Transfers

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.

7. Compliance with Privacy Laws

7.1 General Data Protection Regulation (GDPR)

For users in the European Economic Area (EEA), we process your personal information in accordance with the GDPR.

7.2 California Consumer Privacy Act (CCPA)

For California residents, we provide the rights and protections afforded by the CCPA.

7.3 Other Applicable Laws

We comply with other applicable privacy laws in jurisdictions where our users are located.

8. Contact Information

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

Email: hello@88hours.io
Website: www.88hours.io
Contact us: https://88hours.io/contact/

9. Policy Updates

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this page.

We encourage you to review this Privacy Policy periodically for any changes. Your continued use of our add-in after any changes to this Privacy Policy will constitute your acceptance of such changes.

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